An employee is considered dual-employed when simultaneously holding two or more positions within the State of Texas. This includes all budgeted, wage, and student employees in non-teaching roles.
Any employee, exempt or non-exempt under the Fair Labor Standards Act (FLSA), may accept additional employment within the Texas A&M University System if approved by both their current department or unit and the employing department or unit. This approval is necessary to ensure proper coordination of payment for employment when more than one department is involved.
When is a Form Required?
A Dual Employment Form is required if an employee holds multiple positions across:
- Different Engineering divisions or departments
- Other Texas A&M System members
- Another State of Texas agency or Non-Texas A&M System member
A Dual Employment form is not required if both positions are within the same Engineering division or department.
To request the current version of the dual employment form, please email engineeringhr@tamu.edu.
Approval Process
1. Complete the Form- The business office completes the form and returns to Human Resources for final signature. Once the completed form is signed, place a copy in the employee’s personnel file.
- Attach the completed form to the Add Job business process in Workday.
- Employees may not begin working in their additional position until Workday approvals are complete.
- If employed by another State of Texas agency or Non-Texas A&M System member, the employee must also disclose via the Huron Research Suite.
- For questions, email Atina Adair at aadair@tamu.edu.
Overtime Pay
Non-exempt employees working additional jobs within the A&M System are eligible for overtime pay, unless the employment is occasional and sporadic, optional, and in a different capacity from the regular job.
Overtime is governed by the Fair Labor Standards Act (FLSA) and is calculated in Workday as follows:
When an employee holds two overtime-eligible positions, overtime is charged to the additional job before it is charged to the primary position. If an employee holds multiple overtime-eligible additional jobs.
Benefits during Dual Employment
The primary position governs the benefits eligibility for maintaining benefits. Separate leave records will be maintained for each leave-eligible position. Hiring divisions should work together to avoid any negative impact on benefits.
Continuation or Ending Dual Employment
- No renewal of the form is needed unless job duties or roles change.
- If one or both jobs end, divisions must determine if a primary job change is necessary.
Faculty Dual Employment
Faculty dual employment is coordinated through Engineering Faculty Services, reached by email at facultyservices@tamu.edu
Quick Contacts
For staff dual employment questions, email Sarah Donnel at sarahdonnel@tamu.edu.For student workers or graduate assistant dual employment questions, email Leah Kasmiersky at leahkasmiersky@tamu.edu.
For external employment questions, email Atina Adair at aadair@tamu.edu.