The Texas A&M Engineering Experiment Station (TEES) uses a combined vendor file with all members of The Texas A&M University System for AggieBuy and Concur vendors. Please review the Texas A&M University vendor page for instructions for setting up vendors needed for those systems. In situations where a vendor is needed for FAMIS only (rare), please complete and submit this Laserfiche form. For U.S. entities, use the A&M System Substitute W-9 and Vendor Direct Deposit Form. For foreign vendors, see section below for the form choices.
Foreign Vendors
Have your vendor complete the appropriate IRS form based on their status as explained below. Due to the IRS changes, all foreign forms need to be on a 2017 form or later.
- W8-BEN – Foreign individuals performing services in the U.S. – Royalty payments, software downloads, maintenance and repairs, etc.
- W8-BEN-E – Foreign entities performing services in the U.S. – For companies selling software, intellectual property, royalties, maintenance and repairs, corporations or LLC’s, etc.
- W8-ECI – Foreign vendors that are a beneficial owner claiming that income is effectively connected with the conduct of trade or business with the U.S. (other personal services).
- W8-EXP – A foreign government, international organization, foreign central bank of issue, foreign tax-exempt organization, foreign private foundation or government of a U.S. possession claiming the applicability of section(s) 115(2), 501C, 892, 895 or 1443(b). Note: these entities should use Form W8-ECI if they received effectively connected income and are not eligible to claim an exemption for chapter 3 or 4 purposes on Form W8- EXP.
Fiscal Vendor Setup Personnel Contact Information
For questions about vendor setups, please contact Lynn Krueger at lmk410@tamu.edu.