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TEES Impact

Tax Withholding Form Instructions

The Engineering Payroll Request for Tax Withholding on Non-Salary Compensation Items form is used to report taxable events related to employee reimbursements and certain One Card expenditures. This form is required when reimbursements are submitted more than 90 days after the receipt date or when travel expenses are submitted more than 90 days after the travel end date. Additionally, the form is used to process special award payments to employees, such as gift cards or retirement gifts, which are considered taxable compensation.

Please use the Tax Withholding Form for Texas A&M Engineering Experiment Station (TEES)/Texas A&M Engineering program employees and attach it to the appropriate Emburse or AggieBuy document, regardless of which System Member (CC02 or CC28) funds are used.

  • When TEES (CC28) funds are used:
    • Departments should attach the completed form to the AggieBuy/Emburse document
    • TEES Fiscal Office personnel will sign the form after approving the AggieBuy/Emburse document
    • TEES Fiscal Office personnel will send the form to Engineering Payroll
  • When Texas A&M (CC02) funds are used:
    • Departments should attach the completed form to the AggieBuy/Emburse document
    • Departments must send the form to Engineering Payroll (engrsupplements@tamu.edu)
    • Departments must acknowledge on the form that they have emailed it to Engineering Payroll
  • If the taxable amount is split between both TEES and Texas A&M funds, complete two forms (one for the amount from TEES funds and one for the amount from Texas A&M funds) and follow the process for each Member as outlined above.

As a reminder, when filling out the form with CC28 (TEES) funds, CC28 State accounts or sponsored research (SRS) accounts cannot be listed as the account number on the form; it must be a CC28 local account. This means that the account number that paid the AggieBuy/Emburse document may differ from the account on the form that pays the payroll taxes. However, the tax account does need to stay within the same System Member as the expense (i.e., if a CC28-sponsored account is used for travel reimbursement, a CC02 account may not be used for the taxes).