Occasionally, personal or unallowable expenses are made on a Texas A&M Engineering Experiment Station (TEES)-issued One Card by mistake and must be repaid to TEES.
Payments prior to expense report finalization
If you, the traveler, provide a payment to the department prior to your Emburse Travel Expense Report being finalized, please forward it to the TEES Fiscal Office, Accounts Receivable at 3124 TAMU. Do not hold these payments.
- Checks are the preferred method of payment for personal expenses charged during business travel status.
- Endorse your check ‘For Deposit Only’ and provide the Emburse Travel Expense Report ID # (RID).
TEES Accounts Receivable will deposit your check into a holding account until your expense report has been finalized. Payment will then be applied to the appropriate invoice.
Payments after expense report finalization
If not paid before finalization, then TEES Accounts Receivable will bill you for personal expenses charged during your travel status upon completion of each Emburse Travel Expense Report. Invoices are manually created based on the information obtained from this report.
- The invoices, along with the related expense report, are emailed directly to you.
- Invoice numbers begin with an 'E', followed by the last six digits of the Emburse RID.
- Invoices are due within 30 days of receiving the invoice.
If your payment was received before the billing date, TEES Accounts Receivable will notify you via email that the payment has been applied to the invoice.
Outstanding invoices
TEES Accounts Receivable personnel track payments of these personal expenses and provide collection efforts. Travelers with outstanding invoices are subject to current taxation and state hold policies and requirements.
Questions
Please contact TEES Accounts Receivable at teesar@tamu.edu with any questions regarding invoices and payments for personal expenses in Emburse.