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TEES Impact

One Card Program

Texas A&M Engineering Experiment Station (TEES) offers a One Card credit card for employees to pay for approved business travel and delegated purchases, if permitted by their department. Transactions flow into the Texas A&M University System’s “Emburse Expense” platform, accessed through Single Sign On.

Only employees ad-loc’d to CC28 may receive a TEES-issued One Card. Texas A&M College of Engineering employees (ad-loc’d to CC02) should apply for a CC02 card. Other system members must apply through their respective fiscal offices. Cards are issued in the employee’s name as corporate liability cards with monthly revolving limits.

Non-employees (e.g., speakers or participants) may be issued a Declining Balance (DBal) card.

Cardholders are responsible for card security and must not use the card for personal expenses.

Application and Credit Change Requests 

Use these forms for both the One Card and the Declining Balance Card:

Billing Address

All TEES Cards have the following Billing Address:

Department Name Abbreviation
Department Mail Stop (e.g., 3124 TAMU)
College Station, TX 77843

Card Activation

  • Go to cardactivation.citi.com to activate your card.
  • Use the last 4 digits of your UIN (not your social security number) for your
    verification code.
  • Set up a 4-digit PIN to finish the activation of your card. If you forget your PIN, you
    will need to call the number on the back of the card to reset it.

Aging Transactions Policy

Cards with transactions not conforming to the TEES Aging Transaction Policy may be suspended until those transactions are submitted and approved. The best business practice is to submit an expense report within 30 days of the transaction date for non-travel reports and within 30 days of the travel end date for transactions on a travel report. Expense reports are submitted by the cardholder and/or department delegates.

Dispute Resolution

To prevent fraudulent transactions, it is essential to always protect your card and card number to avoid unauthorized use. If your card is lost or stolen, you should immediately notify Citibank by calling 800-248-4533. If you are outside the U.S., contact Citibank collect at 904-954-7314. You will be connected to the Fraud Department, which will verify all charges and place a block on the card. Once Citibank has been notified, please reach out to the TEES Credit Card Administrator for them to facilitate you receiving the replacement card.

In cases where you experience issues with vendors or do not receive services or products you have purchased, you must dispute the charges within 60 days of the transaction date.

Travel Use on the One Card

Business travel charges on these cards are governed by TEES’s travel guidelines.

Best practice is to charge official business travel expenses on a One Card to minimize out-of-pocket expenses. One Card expenses are paid initially by the Texas A&M System member that issued the card and then allocated to the proper department account through the Emburse expense report.

Please be sure to review the travel policy for your specific account before your trip to ensure allowability of charges on the One Card. State funding has specific requirements as to when the One Card must be used. Please review the Travel on State Funds webpage. For Local or Federal funding please refer to the Travel webpage.

Personal expenses are not allowed on the One Card. For instance, alcohol purchased during a travel meal, as opposed to a business meal, is unallowable and must be excluded from the claim. When possible, ask the restaurant to place alcohol on a separate receipt and pay for it with a personal card. If alcohol is included on the One Card receipt, its cost – along with the proportional tax and tip – must be marked as unallowable in Emburse.

Non-Travel Use on the One Card

The One Card is also available to use for non-travel transactions, if requested on the initial application. To add non-travel templates to your One Card, please have your business office personnel contact the TEES Credit Card Administrator (see contacts below). Card purchases must be made in compliance with TEES expenditure guidelines and the Non-Travel Card Guide.

Not following these guidelines when using the One Card may result in corrective action – up to and including termination.

One Cards are issued in the employee’s name. You, the Cardholder, are responsible for the security of the
card and the transactions made with it. If a person other than you uses the One Card, document that on the One Card Check In/Out Log.

Non-travel purchases are sales tax exempt within the State of Texas. You should carry a Texas Sales Tax Exemption Form with your One Card, since sales tax should not be placed on the card.

For purchases greater than $500 for non-travel related transactions regardless of funding source, you must verify that the vendor is not on hold or the vendor is identified as a vendor on the state’s GA-48 directive.

  1. Open Single Sign On (SSO)
  2. Click the Vendor Verify link.
  3. Follow the instructions for using Vendor Verify. The instructions are available on the Texas A&M System Office of Information Technology Vendor Verify webpage.

For non-travel transactions greater than $500 on state funds, it is required that the state hold check is performed and also documented in Emburse within 7 days of the purchase. The screen can be printed to a PDF and attached with the receipt for the transaction.

If the purchase will be funded with state funds, then the state requires the purchaser (you) to get a quote or to document the order date, quantity, description of item, price, and shipping cost prior to or at the time of order. The state expects the invoice to be matched against this "Required State Documentation" with any overages not paid to the vendor using state funds as it was outside of the agreement with the vendor. Any overage must be paid with local funds, and a business justification would have to be provided to pay any overages.

TEES cards with the non-travel template have a single transaction limit of $10,000. The total card limit is determined by the application. Equipment purchases should be made through AggieBuy whenever possible. Please note that capital equipment cannot be purchased on the One Card, and all computer equipment must be obtained through an Engineering IT staff member.

Trainings

Please see the TAMUS Emburse website for training resources and frequently asked questions. Please see Train Traq course 2114884 for an overview of the Emburse system. 

Cardholders will be required to take the System One Card Training (Train Traq course 2114840) before their One Card application is approved.

Forms and References

Various forms are required, based on the One Card category of use. For non-
travel resources, please view the Accounts Payable Forms and References pages. For Travel
resources, please review the References and Forms page.

TEES Credit Card Administrators