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Travel Card Transactions

Based upon posting date if unassigned to a report, or trip end date if already assigned to a report.

  • Expenses should be submitted within 30 days.  If not, daily email notifications are sent from Concur to cardholder and delegates.
  • 60 days, Fiscal will notify cardholder / delegate if a travel card expense has not been allocated to a travel report.
  • 90 days, Fiscal will notify cardholder and department approvers that the card will be suspended in 5 days if no response to the email.
    • Reminder: At 90 days, expenses that are not submitted become taxable to the cardholder.  Please see 90 Day Policy.
  • 120 days and beyond, Fiscal will notify Assistant Dean/Division Manager.
  • 210 days, if items are not cleared, Fiscal will mark all items as unallowed and begin a collection process from the employee, as well as place them on state hold.

Payment Card Transactions

Based upon posting date.

  • Expenses should be submitted within 30 days. If not, daily email notifications are sent from Concur to cardholder and delegates.
  • 45 days, Fiscal will notify cardholder and department approvers that the card will be suspended in 5 days if no response to the email. Additional emails from Fiscal will continue regularly.
  • 90 days, Fiscal will notify cardholder (and delegate if appropriate) that these very late expenses will become taxable to the cardholder unless a business justification of the situation can be provided. Please see 90 Day Policy.
  • 120 days, Fiscal will notify Assistant Dean/Division Manager.
  • 150 days, if items are not cleared, Fiscal will mark all items as unallowed and begin a collection process from the employee and place them on state hold.