Travel Card Transactions
Based upon posting date if unassigned to a report, or trip end date if already assigned to a report.
- Expenses should be submitted within 30 days. If not, daily email notifications are sent from Concur to cardholder and delegates.
- 60 days, Fiscal will notify cardholder / delegate if a travel card expense has not been allocated to a travel report.
- 90 days, Fiscal will notify cardholder and department approvers that the card will be suspended in 5 days if no response to the email.
- Reminder: At 90 days, expenses that are not submitted become taxable to the cardholder. Please see 90 Day Policy.
- 120 days and beyond, Fiscal will notify Assistant Dean/Division Manager.
- 210 days, if items are not cleared, Fiscal will mark all items as unallowed and begin a collection process from the employee, as well as place them on state hold.
Payment Card Transactions
Based upon posting date.
- Expenses should be submitted within 30 days. If not, daily email notifications are sent from Concur to cardholder and delegates.
- 45 days, Fiscal will notify cardholder and department approvers that the card will be suspended in 5 days if no response to the email. Additional emails from Fiscal will continue regularly.
- 90 days, Fiscal will notify cardholder (and delegate if appropriate) that these very late expenses will become taxable to the cardholder unless a business justification of the situation can be provided. Please see 90 Day Policy.
- 120 days, Fiscal will notify Assistant Dean/Division Manager.
- 150 days, if items are not cleared, Fiscal will mark all items as unallowed and begin a collection process from the employee and place them on state hold.