While visiting scholars and short-term visitors have similar-sounding names, the definitions and requirements for each are different.
Visiting Scholars
Visiting scholars are individuals holding appointments or positions at other institutions who are visiting to work with a particular Texas A&M University faculty member and perform collaborative research, observe, or consult in connection with a research project in the visitor’s area of expertise. The purpose of their visit is to engage in activities that promote an exchange of ideas.
Individuals in this category generally include visiting faculty on sabbatical and researchers who are U.S. Citizens or Permanent Residents and do not require sponsorship.
Contact Engineering Human Resources for approval and paperwork processing: engineeringhrvisitors@tamu.edu
Visit the Immigration Services for Faculty and Scholars (ISFS) website for additional information.
Short-Term Visitors
Short-term visitors come in various types. Most are here to take an approved training course, tour a laboratory facility, or attend an event hosted by an engineering department or center. It may be a single visitor or several visitors, such as a group of individuals participating in a Texas A&M Engineering Experiment Station (TEES) EDGE short course where their company has paid a registration fee to a department or division.
Criteria for short-term visitors
- Visit duration must be two weeks or less (a department may approve additional time)
- Visitors are not paid any compensation or stipend
- Visitors do not need facilities access (such as NetID or AggieID card)
- Visa sponsorship is not required
- Visitors are accompanied by a host or host designee while on campus
- Visitors are not here to conduct research
Short-term visitors NOT attending a TEES EDGE short course or an event through Engineering Conferences & Events
- The host department works directly with Engineering Human Resources & Payroll to route and approve other types of short-term visitors who do not fit into the categories above.
- Export Control requirements will be fulfilled between Engineering Human Resources & Payroll and TEES Research Compliance.
The following information should be provided to engineerinvhrvisitors@tamu.edu for short-term U.S. Citizen, Permanent Resident, and Foreign National visitors.
- Export Control Laws Verification & Acknowledgement – host completes and signs.
- Passport or another valid picture ID – short-term visitor supplies
- Curriculum Vitae (CV) – short-term visitor supplies
Email engineeringhrvisitors@tamu.edu for guidance.