Skip To Main Content

Surplus Guidelines

If the department processes manual forms:

All items being sent to surplus should be listed on the TFO Form 7811 – Property Transfer.

Any computers will need to be sanitized before they can be sent to surplus. Departments should provide the TFO Form FDP‐411B – Transfer of Computer Equipment to show the status of the hard drives.
If a hard drive is wiped and then removed, the TFO Form 7810 – Additions, Deletions, and Adjustments is needed so that the asset can be removed from the inventory as cannibalized.
 
If an asset is non‐inventory it should be notated as so in the Asset Number field by using N/I in place of the asset number. If the item is an asset that has been dropped from inventory the asset number should be included in the description field. If the item has never been on inventory, the item’s serial number should be included in the description field.
 
Forms should be submitted to the TEES Property Office for approval before items are delivered to surplus.

If the department processes an electronic transfer of departmental property (TDP):

All items being sent to surplus should be listed on the TDP document.
 
Any computers will need to be sanitized before they can be sent to surplus. Each computer on the TDP must have the appropriate drive condition selected, and the department must certify that the hard drive requirements have been met.
 
If an asset is non‐inventory, it should be notated as so next to the asset number field by check-marking the NI box. If the item is an asset that has been dropped from inventory the asset number should be included in the description field. If the item has never been on inventory, the item’s serial number should be included in the description field.
 
TDPs should be submitted to the TEES Property Office for approval before items are delivered to surplus.