Services and Pricing

• Oversee all donor, alumni, and departmental events with five or more external guests and/or are outside of a department’s own space.
• Ensure effective and efficient event planning and management. This includes streamlining processes, utilizing technology and resources wisely, and implementing best practices to ensure smooth operations, timely execution, and successful outcomes for all events organized by our office.
• Assist departments with cost-effective, creative, and problem-solving solutions.
• VIP Visit planning and execution
• Department Event Liaisons (DELs) ongoing training and support.
• Event inventory rentals (i.e. Step & Repeats, Pull-up banners, and branded table linens)
• Event budget management, vendor management, and vendor contract negotiation
• Event registration and name badge creation and management
• Providing prompt and responsive communication for reservation requests for both Zachry Engineering Education Complex and Center for Infrastructure.
• Maintain and update the EMS scheduling system for accuracy and data maintenance, while also scheduling all non-academic and special events room requests

Texas A&M Engineering Events can assist with planning and managing your events, such as banquets, receptions, award ceremonies, and engineering and TEES related events. Below are the fees associated with our services:

Service fee*: 10% or $500 minimum, whichever is higher 
*calculated based on total expenses for the event.

• Budget will be established, and we project the 10% fee based on expected expenses. The 10% fee may vary based on final expenses.
• Includes:
  • Pre-Event (venue, invitations, registration)
  • Planning (RSVP’s, registration, budget, contracts, catering, rentals/setup, security, parking, décor)
  • Execution (setup, run of show, vendor management, check-in, name badges and print materials, on-site support)

For events with a budget less than $500, rate will be determined on case-by-case basis.

Department Event Liaisons (DELs) who want to plan their event directly, we offer free resources to ensure your events meet COE guidelines and are successful. These include:

• Free event consultation and budget planning with one of our expert staff
• Standard Operating Procedures outlining event planning and execution per College of Engineering guidelines
• Event checklist
• Venues and vendor options
• Example run of show and budget

NOTE: All events with 5 or more external guests must work with Texas A&M Engineering Events to create invitations and registration forms. This is to ensure all ADA requirements and brand standards are met.