Agency Rules and Standard Administrative Procedures

This page is your guide to the governance found in Agency Rules and Standard Administrative Procedures (SAPs).

Rules and SAPs are used to communicate the responsibilities, procedures, and practices that guide the operations of Texas A&M Engineering Experiment Station (TEES) divisions. To understand their significance, Rules and SAPs should be read in conjunction with their related System Policies and Regulations. See the “Related Statutes, Policies, or Requirements” section near the bottom of each Rule and SAP to find the related Policy or Regulation.

The Contact Office noted at the bottom of each Policy, Regulation, Rule, or SAP is your resource for interpreting or applying requirements.

If you need assistance finding a Rule or SAP, please contact Ethics and Compliance at (979) 458-7471.

Section A: Governance, Organization, and Administration

01. Governance

• 01.01.01.E0.01 Development, Approval, and Distribution of Agency Rules and Standard Administrative Procedures

02. Organization of System

• 02.04.00.E1 Legal Basis and Administrative Structure

03. Statements of Mission and Objectives

07. Ethics

• 07.03.01.E1 Political Campaign Events in Facilities Under the Control of the Texas A&M Engineering Experiment Station

08. Civil Rights Protections and Compliance

• 08.01.01.E1 Civil Rights Compliance

09. Litigation and Administration

• 09.02.01.E0.01 Official Agency Messaging

10. Internal Audit

Section B: Academic and Research Programs

11. Centers, Degrees and Programs

• 11.02.99.E0.01 TEES Centers and Institutes
• 11.02.99.E0.02 Appointment of Directors of TEES Centers and Institutes

12. Faculty

13. Students

15. Research Programs

• 15.01.03.E1 Financial Conflicts of Interest in Sponsored Research
• 15.02.99.E1 Export Controls Program Management
• 15.05.04.E1 High-Risk Global Engagements and High-Risk International Collaborations
• 15.99.01.E1 Use of Human Subjects in Research
• 15.99.03.E1 Ethics in Research, Scholarship, and Creative Work
• 15.99.06.E1 Use of Biohazardous Materials in Research, Teaching and Testing and Dual Use Research of Concern
• 15.99.07.E1 Use of Vertebrate Animals
• 15.99.99.E0.01 Visiting Scholars and Remote Collaborators Not Involved in an Employer or Employee Relationship with TEES
• 15.99.99.E0.04 TEES Consortia Procedure
• 15.99.99.E0.05 Engineering Global Partnerships

16. Compliance - General

17. Intellectual Property

• 17.01.99.E1 Management of Intellectual Property (Patents, Copyrights and Information Technology)
• 17.01.99.E1.01 Payment of Patent Expenses and Royalty Distribution

18. Athletics

Section C: Finance and Operations

21. General Finance

• 21.01.01.E0.01 Accounting Procedures for Division Reconciliation/Verification
• 21.01.02.E0.01 Cash and Check Handling Procedures
• 21.01.04.E0.01 Extension of Credit
• 21.01.05.E0.01 Service Centers
• 21.01.99.E0.01 Credit Card Information Receipt, Custody, & Security Procedures
• 21.99.04.E1 Disposition of Abandoned and Unclaimed Personal Property

22. Asset Management

23. Debt Management

24. Risk Management

• 24.01.01.E0.02 Lasers & Laser Systems

25. Expenditure of Funds

• 25.06.01.E1 Historically Underutilized Business (HUB) Program
• 25.07.03.E0.01 Procurement Procedures
• 25.07.99.E1 Delegation of Authority and Contract Administration
  • Delegation of Authority for Contract Administration FY 2025
• 25.99.99.E0.01 Procedures For Transfer of Payroll Costs To Sponsored and Non-Sponsored Accounts
• 25.99.99.E0.02 Procedures For Non-Payroll Costs and Transfers To Sponsored Accounts/Projects

26. Tuition and Fees

27. Financial Planning and Budgeting

28. Auxiliary Enterprise, Privatization, etc.

29. Information Resources

• 29.01.04.E0.01 Digital Accessibility
• 29.01.04.E0.02 Digital Accessibility Exceptions
• 29.01.99.E1 Security of Electronic Information Resources

Section D: Human Resources

31. Compensation and Benefits

• 31.01.08.E1 Merit Salary Increase
• 31.01.08.E1.01 Job-Related Skill Enhancement Pay
• 31.01.10.E0.01 Taxation of Special Payments and Awards to Employees
• 31.01.99.E0.01 Relocation for Non-Faculty Positions
• 31.02.13.E0.01 Wellness Release Time
• 31.03.03.E0.01 Administrative Leave With Pay
• 31.05.01.E1 Faculty Consulting and External Professional Employment

32. Employee Relations

• 32.01.02.E0.01 Complaint and Appeal Process (Non-faculty Employees)
  
  • Formal Complaint and Appeal Form

33. Employment, Standards of Conduct

• 33.06.01.E0.01 Alternate Work Location
• 33.99.01.E0.01 Vacant Positions
• 33.99.03.E0.01 Performance Evaluations for Non-Faculty Employees
• 33.99.09.E0.01 Employment of Foreign Nationals
• 33.99.14.E1 Criminal History Record Information - Employees and Candidates for Employment
• 33.99.99.E0.02 Appointment to TEES Research Professorship and Fellow Titles

34. Safety of Employees and Students

• 34.02.01.E1 Drug and Alcohol Abuse
• 34.02.01.E1.01 Drug and Alcohol Abuse
• 34.05.99.E1 Smoking and Tobacco Use
• 34.06.02.E1 Carrying Concealed Handguns on TEES Property

Section E: Real Estate

41. Real Property

Section F: Facilities Planning, Construction, and Operation

51. Facilities Planning and Construction

Section G: Public Affairs and Development

60. Relationships with Financial Support Organizations

61. Information and Communications

• 61.99.01.E0.01 Records Management
• 61.99.01.E0.02 Email Retention