The Texas A&M Engineering Experiment Station utilizes the Emburse travel software, an electronic travel reservation and expense system. Emburse is accessed through the SSO menu.
All travel must have an approved pre-approval (PA) in Emburse, similar to the travel requisition used in Concur. PAs do not require an encumbrance, but it is a best practice, as multiple reports cannot be linked to one PA if no encumbrance exists for the second report.
Travel reports should be submitted within 30 days of the end date of a trip. If the One card was used, make sure those transactions were allocated to the report within 30 days of the transaction date, even though the trip may not take place until a later date.
Once the trip is completed, add additional One Card charges or any out-of-pocket charges and submit the report through Emburse within 30 days. If the report is not submitted within 90 days, the traveler will be taxed, as this is outside of the IRS accountable plan.
Emburse References
- Please see the Texas A&M University System Emburse website for training resources and frequently asked questions.
- Please see the Train Traq course 2114884 for an overview of the Emburse system.
Travelers
Travelers using Texas A&M Engineering Experiment Station (TEES) funding have many resources available at their fingertips. Below are a few important links specifically for our travelers.
TEES Policy Travel Brochure (PDF link)
Receipt Guidelines (PDF link)
Direct Deposit Signup (PDF link)
For references and forms frequently used to assist with traveling and Emburse, please review this travel and forms webpage.
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