International travel by employees or students may be subject to export control regulations. When traveling, be aware that taking information, technology, equipment or laptops out of the country may require an export license.
Consult with TEES Research Compliance if you are traveling to a sanctioned or embargoed country to conduct university activities, or you are taking any of the following: encrypted software, export controlled items/information, unpublished research data or data not in the public domain.
The travel request must be submitted through the Concur system (access through Single Sign On) and fully approved prior to your departure date. We recommend submitting travel to Countries of Concern (China, including Hong Kong and Macau, Iran, North Korea, and Russia) at least 60 days in advance to allow additional review time. We recommend submitting requests for all other international destinations at least 30 days in advance, especially during peak travel times.
A detailed daily itinerary and invitation letter (if one exists) must be attached to the request in the Concur system.
When traveling to attend or present at a conference, the following must be attached to the request in the Concur system:
- Name of conference (no acronyms)
- Link to conference website (if available)
- Name of conference host (if known) or conference registration (if available)
When traveling to collaborate with others, the following must be attached to the request in the Concur system:
- Full name(s) of known collaborators and their affiliated entities (no acronyms or abbreviations)
- Full name of known companies or institutions being visited (no acronyms or abbreviations)