The Ethics and Compliance Office assists administration, staff and researchers with operational compliance issues in several ways.
The Texas A&M Engineering Experiment Station (TEES) receives requests for audits or other information from the federal government, the state government, The Texas A&M University System and various sponsors. These can include simple questions, desk reviews and site visits. Our office is here to assist in gathering information for submission, coordinating meetings, reviewing reports, preparing responses and monitoring to ensure compliance. Our goal is to make the audit experience less cumbersome for all parties.
Our office can assist divisions with identifying internal control weaknesses and recommending improvements to processes. If there are concerns over complying with procedures or good business practices, contact our office.
There are reports that are provided to the State and the Texas A&M System. These include the Energy Management and Conservation Reports, System Internal Audit Department Reports, the annual Office of Management and Budget A133 Single Audit Report Memorandum, the Quality Management Plan and Evacuation Plans. Our office can assist with the review and submission of these reports and plans as needed.
The Texas A&M System issues policies and regulations for system members to follow. TEES issues rules and SAPs in response to policies and regulations to further clarify procedures as needed. Our office assists with the preparation, routing and submission of rules and SAPs.
Our office can assist with questions related to the retention of records. The Texas A&M System maintains the system record retention schedule that all members follow. Disposition logs should be submitted to our office for approval prior to record destruction.
The ERM plan is reviewed annually to evaluate top agency risks. Plans for mitigating and monitoring these risks are formally documented in the ERM plan. Quarterly reports are prepared for management review by our office.
Employees of The Texas A&M System are required to report factual information suggestive of fraudulent, wasteful or abusive activities that may involve the system or any of its members. To report such activities, employees can call the Texas A&M System Risk & Misconduct Hotline at 1-888-501-3850 or submit a report via the Internet at the System's Risk & Misconduct Hotline. Employees can also call the State Auditor's Office at 1-800-892-8348 or submit a report via the internet at sao.fraud.state.tx.us.The monitoring activity conducted by the Office of Ethics and Compliance is a service function of the agency. The Internal Compliance Monitor is here to assist TEES' managers, department heads, and center directors in maintaining compliance with federal, state and system Rules, as well as with TEES Rules and SAPS.
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