Each week, TEES Research Development distributes a newsletter highlighting funding opportunities and news for engineering principal investigators.
To receive the newsletter, contact:
Lisé McNally, Administrative Coordinator
SRS strives to provide excellent sponsored project administration services on behalf of TEES.
Pre-award administration is a complex process that requires sufficient preparation time prior to submission to the sponsor. Adequate preparation time will ensure that sponsor requirements, System Member rules, SAPs or guidelines are followed and proposals are submitted by the sponsor’s deadline. SRS is able to add the most value to the proposal submission process when sufficient time is available to prepare SRS generated portions of the proposal, and to conduct a thorough quality review. To ensure that SRS provides investigators with the highest level of support we issue the following guidelines for proposal services:
1. Initial Contact with SRS
2. Preparation of Administrative Portions of the Proposal
SRS requests the following documents (when applicable) five business days in advance of the sponsor deadline:
3. Technical Portions of the Proposal
All technical portions of the proposal should be submitted to SRS, in final format, no later than one business day prior to the sponsor deadline.
4. SRS Pledge to the Research Community
5. Agency Deadline
Unless the deadline is specifically defined as earlier than 5 p.m. by the sponsor, the submission deadline for SRS is 5 p.m. local time on the sponsor’s specified deadline date (even if the sponsor allows submissions beyond 5 p.m.).
If a proposal is submitted to the sponsor without SRS or System Member review, the proposal may be withdrawn if it is determined to be non-compliant with the System Member rules, SAPs or guidelines.
1. Access to Maestro is Required
Maestro is an enterprise-wide system that supports The Texas A&M University System researchers and research administration where TEES researchers can review proposals and accounts once awarded. Log in with your UIN and Single Sign-On password at maestro.tamus.edu. All TEES researchers, even those who are not affiliated with the A&M System, have access to Maestro. Researchers not affiliated with the A&M System may request that TEES create a UIN and grant them access by emailing firstname.lastname@example.org.
Note: The ‘researcher’ role created for new researchers by Maestro will only allow access to proposals, accounts and projects for which they are listed as PI, Co-PI or Co-I.
Maestro grants the ‘researcher’ role (allowing researchers to view their accounts, projects, complete FCOI, etc.) for any of the following situations:
1. A new hire is flagged as ‘Subject to FCOI’ in Maestro.
2. A person is added as a PI, Co-PI, Co-I to a proposal or project.
3. A person is added as a PI, Co-PI, Co-I to an account.
For options 1 and 3 the role is created in the Maestro nightly process. For option 2 the role is created immediately.
New researchers will receive a generic log-in account once they have a UIN. Once logged in, researchers will only have access to the homepage that includes their worklist and the general search page.
2. Contact Your Proposal Administrator
SRS provides comprehensive proposal support services. Please contact your proposal administrator who will begin the proposal for you in Maestro. The sooner you contact your administrator, the better (three weeks or more prior to the sponsor’s deadline is preferred).
The following items are needed for login:
3. Budget Development
Your proposal administrator will review the sponsor’s guidelines and assist you with the preparation of a proposal budget. They will verify the salaries and fringe benefits and assist you with estimates for to-be-named employees. They will ensure that the appropriate facilities and administrative rates are budgeted for the project. They will also incorporate subawardees’ budgets into your budget, provided that subawardees submit the required budget and documentation in advance of proposal submission lead times. Proposal administrators will also assist you in revising your budget, if required by the sponsor, prior to award.
4. Proposal Routing and Approvals
Before your proposal is submitted to the sponsor, the final budget, cost-sharing documentation and draft text will be submitted through Maestro for electronic approval. You will be asked to approve the submission—as will your department head, dean and system member representative (e.g., director or vice president for research).
5. Preparing the Proposal for Submission
Your proposal administrator can assist you with completing sponsor-required forms and prepare your proposal for submission to the sponsor. Given sufficient time, they will review the sponsor’s guidelines and help make sure your proposal is in compliance so it is accepted by the sponsor.
6. Copy of Submitted Proposal
Once your proposal is submitted, a copy of the final submission will be uploaded into Maestro for future reference.
For assistance with proposal preparation and submission, contact:
Kam Owens Milton, Proposal Administrator
TEES has a partnership with Hanover Research to provide prospecting and proposal development. Below are the levels of support—and timelines associated with each—available to TEES and Texas A&M Engineering through the partnership.
With funding calendar projects, Hanover provides an overview of opportunities aligned with a broad research theme, eligibility type or programmatic need, outlining projected submission dates for opportunities of interest for research groups, departments or centers as a tool to forecast grantseeking activity. Hanover also details general trends in funding and current funder priorities. (Typical project timeline: 3 weeks)
With funding opportunity prospecting projects, Hanover can provide an analysis of viable funding opportunities based on an intended research aim or previously submitted proposal. Hanover profiles near-term opportunities, including funder priorities and recently funded projects, requestor’s alignment with funder priorities and recommendations on approach. (Typical project timeline: 3 weeks)
Through web conferencing, Hanover grants consultants conduct presentations and trainings on a variety of grants-related topics, including “Finding the Right Funding Opportunity,” “Getting Started in Grant Writing for Early and Middle Career Faculty,” and “Responding to Reviewer Comments and Resubmission Strategies.” Presentations are customized to the target audience and include time for active and engaged Q&A. (Typical project timeline: 3 weeks)
With review-only projects, a PI or single project team at the client organization can receive up to two waves of support from a Hanover grants consultant. As requested on a project-by-project basis, each wave of this support may include: (1) margin comments on the narrative draft with recommendations surrounding the proposal’s alignment to the grant opportunity’s guidelines and the funder’s expectations; (2) a brief memo outlining high-level recommendations; and (3) a debrief teleconference call with a grants consultant. (Typical project timeline: 2 weeks)
With review and revision projects, a PI or single project team at the client organization can receive up to two waves of support from a Hanover grants consultant. As requested on a project-by-project basis, each wave of this support may include: (1) margin comments on the narrative draft with recommendations surrounding alignment of the proposal to the grant opportunity’s guidelines and funder’s expectations; (2) a brief memo outlining high-level recommendations; (3) revision of narrative content for clarity and effective use of language; (4) editing of proposal content for punctuation and grammar; and (5) a debrief teleconference call with a grants consultant. (Typical project timeline: 3 weeks)
With institutional proposal development projects, a Hanover grants consultant will serve as the lead writer for the proposal narrative, working collaboratively with the PI(s) to gather concept design information and other contextual details to complete a full first draft of the narrative and provide follow-up revisions based on PI feedback. The grant consultant may also provide feedback on compliance for additional proposal components (budget, required forms, etc.) as time permits. (Typical project timeline: 8-16 weeks)
To schedule a scoping call with Hanover Research, contact:
Lisé McNally, Administrative Coordinator
Agreements require careful review to protect the interests of the researcher, regional division member and TEES. A contract negotiator will review the terms and conditions of agreements for non-standard conditions and negotiate any necessary changes. Contract negotiators also consult, as needed, with the A&M System Office of General Counsel, Technology Commercialization and the appropriate TEES administration to confirm agreements are acceptable.
For information about contract negotiation, contact:
Jared Hill, Senior Contract Negotiator II, Texas A&M SRS
While SRS is the primary contact for research administration services TEES also provides direct proposal and contracting services for projects with industry sponsors. Typically proposals are not competitive submissions and are prepared in conjunction with the contract. Additionally, TEES processes all non-funded agreements (i.e., nondisclosure, material transfer and teaming agreements).
For more information about industry contract negotiation, contact:
Mark Andrews, Director, TEES Contracting
Marcie Avery, Assistant Director, TEES Contracting
The post-award administration team establishes and monitors sponsored project accounts, including:
For questions regarding post-award administration, contact:
Scott Kilburn, Project Administrator
The Risk and Compliance Office assists administration, staff and researchers with a multitude of compliance services ensuring that research is conducted within appropriate guidelines, including:
For more information about risk and compliance, contact:
Lisa Akin, Director
Deidra White, Assistant Director
John Carroll, Compliance Officer II
Brian Ridenour, Compliance Officer II
Mark Radcliff, Research Compliance Coordinator
Sheri Jones, Compliance Coordinator III
Lisa Foster, Program Specialist III
TEES utilizes Concur for travel reimbursements and payment card allocations. AggieBuy is for invoices and requisitions. Both of these systems integrate into our accounting system, FAMIS.
All A&M Members are now using Concur so please select a TEES department and account for all charges that need to be allocated to CC28 and follow TEES travel rules. Your back office staff have been informed of the process to ensure the expense reports will route to the TEES Fiscal Office for review and approval.
All A&M Members use Concur to allocate agency/university credit card charges. Please select a TEES department and account for all charges that need to be allocated to CC28 and follow TEES card program rules. Your back office staff have been informed of the process to ensure the reports will route to the TEES Fiscal Office for review and approval.
For members using AggieBuy, please use AggieBuy for all requisitions and non-PO based invoices on TEES accounts. Please see TEES Accounts Payable AggieBuy website for references.
If you cannot access your TEES department/TEES account in either Concur or AggieBuy, contact: email@example.com.
For members not currently using AggieBuy:
For delegated purchase invoices, please send scanned copies of your receipts/invoices with the pertinent TEES-FAMIS account information to firstname.lastname@example.org. Non-PO based invoices will be prepared on your behalf in AggieBuy and allow you the opportunity to review/approve the expenses before being processed.
For requisitions, please send all pertinent documentation to email@example.com. The requisition will be entered into AggieBuy on your behalf.
TEES will continue to provide these centralized procurement processing services until such time that the AggieBuy system has been fully implemented by your respective institution.
Please send scanned copies of travel receipts with pertinent TEES account information to firstname.lastname@example.org. TEES will prepare travel reimbursements on your behalf. TEES will continue to provide centralized travel processing services until your institution has the ability to process TEES-related travel.
For delegated purchase invoices, please send scanned copies of receipts/invoices with pertinent TEES account information to email@example.com. TEES will prepare non-PO based invoices on your behalf in AggieBuy and allow you the opportunity to review/approve the expenses before being processed.
For requisitions, please send all pertinent documentation to firstname.lastname@example.org, and TEES will enter the requisition in FAMIS/ AggieBuy on your behalf. TEES will continue to provide centralized procurement processing services until your institution has the ability to process TEES purchases in FAMIS/AggieBuy.
For general questions about your accounts, including balances and reports, contact:
For general questions about processing travel or credit card charges in Concur or non-PO based invoices in AggieBuy, contact:
For general questions about processing purchase requisitions, contact:
For questions about AggieBuy /FAMIS access, security, and routing paths, contact:
TEES is home to many centers and institutes performing research, workforce development and technology commercialization to meet society’s needs. TEES centers are focused on:
TEES Center Support Operations, which is part of TEES Strategic Initiatives and Centers, can provide business development, proposal, managerial, and administrative support. Center Support Operations help connect centers and institutes with industry, research, funding, and partnership opportunities and ensure TEES centers and institutes maintain high-quality operations.
For more information about how you might partner with TEES centers and institutes, contact:
John Pappas, Director, Center Operations
Holley Howell, Administrative Coordinator
Cutting edge and world class research is conducted at TEES across 14 engineering departments and 30 TEES Research Centers. The goal of the Office of Technology Commercialization & Entrepreneurship is to catalyze the commercialization of discoveries and inventions arising from this major research portfolio. Formed in 2014, the office is organized like a bootstrapped venture capital firm with a team of senior Entrepreneurs-in-Residence (EIR), and Entrepreneurs-in-Training (EIT), who collaborate closely with TEES researchers to enable the following:
To learn more about commercialization and entrepreneurship, contact:
Dr. Balakrishna Haridas, Executive Director for Technology Commercialization & Entrepreneurship
Engineering Communications develops and executes marketing and communications strategies for high-priority initiatives and campaigns identified by the vice chancellor and dean of engineering and director of TEES. The office serves as a resource for many stakeholders and provides online toolboxes to assist TEES and the College of Engineering:
As time allows, Engineering Communications accommodates requests for assistance with marketing and communication needs.
To learn more about Engineering Communications, contact:
Pam Green, Director of Strategic Communications & Interim Director, Engineering Communications
Joya Mannan, Assistant Director of Marketing and Communications
Amy Klinkovsky, Communications, Workforce Development
Upon approval from the Agency Director for Texas A&M Engineering Experiment Station (TEES), Norman Garza (Assistant Vice Chancellor for Government Relations, Office of the Vice Chancellor and Dean of Engineering and National Laboratories) will work in coordination with The Texas A&M University System Office of State and Federal Relations (OSFR), under the direction of Vice Chancellor Jenny Jones, to increase the presence of our unique and dynamic capabilities in all governmental arenas.
The purpose of OSFR is to maintain a “boots on the ground” approach, both in Austin and Washington D.C., with specific staff assignments for each Texas A&M System member—either a university or an agency—who are focused on raising respective profiles at either the state or federal level. The primary mission of OSFR is to support funding initiatives and achieve policy goals for every Texas A&M System institution.
TEES Government Relations welcomes the opportunity to engage with counterparts at each TEES Regional Division. In the interest of the statewide mission of TEES, coordination is very important. Fortunately, most of the Texas A&M System member institutions have their government relations officer co-located all together at an office in Austin. As such, inter-institution coordination between those government relations officers can easily be done—in theory! However, please be sure to contact your appropriate administrator and obtain their support on any matter before directly contacting the appropriate OSFR liaison for your entity. You should inquire about the applicable protocols established by your organization for engagement with OSFR.
For more information about Government Relations, contact:
Norman Garza Jr., Assistant Vice Chancellor for Government Relations; Texas A&M University System, Engineering Programs
512-542-7846, office (direct)
The Office of Industry Relations serves as a portal to industry that strategically connects TEES capabilities to industry needs. Industry Relations actively facilitates business development activities and interactions with industry to achieve the TEES mission. The office also assesses industry needs/interests, connects faculty/expert capabilities with the needs, develops research or other TEES mission-related projects as appropriate, assists in partner industry collaborations as needed, and maintains a contact and capabilities database to perform follow-ups. Industry Relations establishes and enhances participation in industry consortia and advisory boards and hosts/supports local and regional meetings and workshops. The office is a bridge to the Texas A&M System and other Texas A&M business development organizations for industry engagement.
The ultimate goal is to create demand for TEES technology, real-world solutions, and world-class facilities and resources, by broadening and reinforcing the trust industries and corporations have in TEES.
For more information about Industry Relations, contact:
Kiley Wren, Executive Director
Sam Brackett, Program Manager
Kristle Comley, Program Specialist II
The TEES Office of Professional and Continuing Education, or TEES EDGE—Educating Generations, is a one-stop shop for the high-quality, cutting-edge technical education individuals and organizations need. Whether through face-to-face, online or blended methods, TEES EDGE is poised to facilitate the delivery of short courses, workshops and conferences. TEES EDGE ensures recognized researchers and industry experts are able to deliver superior knowledge and practical application scenarios to target audiences with a seamless system providing the support and supplemental services required for success.
Workforce development is one of three primary initiatives, along with research and technology commercialization, for TEES. TEES EDGE helps develop the workforce—in every stage of life—by matching TEES knowledge and skills to economic demands.
TEES EDGE works with researchers to identify potential workforce development opportunities, conduct market research to determine feasibility, develop content and deliver the products. TEES EDGE also educates researchers relative to adult learning and the nuances of transferring research and academic knowledge into professional and continuing education.
The TEES EDGE support systems provide:
To learn more about TEES EDGE, contact:
Dr. Melissa N. Walden, P.E., TEES EDGE Director
Brandon Green, TEES EDGE Program Manager
Nicole Solecki, TEES EDGE Program Manager
Lisé McNally, Administrative Coordinator
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